Terms and Conditions

Coaching, Mentoring and Group Program Terms and Conditions

These are the terms and conditions that apply to the messaging, voice + visibility and business energetics coaching + mentoring programs, group circles and self devotion programs, and online portal offered by Kylie Patchett (ABN 77 898 181 847) (may also be referred to as "Kylie", "I", "me", or "my").

These terms and conditions are to be read together with any services agreement, proposal, order form, or other formal written agreements between us. These documents together form our entire agreement.

These terms and conditions will become binding once you agree to proceed with coaching or mentoring services, use a program, or make any payment.

Programs and Services

1.1 My coaching and mentoring services may be delivered online, face to face, via telephone, via messaging and voice messaging (including asynchronous delivery), or a mixture of these formats. Unless expressly agreed by myself, live sessions are conducted online via Zoom or another similar platform.

1.2 If you sign up to:

(a) 1:1 Coaching and Mentoring, you will receive the exact hours of your package as defined in the order form as coaching or mentoring sessions.

(b) VIP Coaching Day, you will receive a full day or half day working with me on your business, messaging, voice + visibility and/or business energetics. Unless expressly agreed by myself, these sessions are conducted online.

(c) Programs or Service Packages, you will receive the exact deliverables stated in the proposal, order form or written agreement accepted by you in writing.

(d) Group Programs and Circles, you will receive the inclusions set out in section 14 and on the program's sales page, application or order form.

1.3 I am a Guide and mentor, copywriter and designer, energy medicine, Traditional Chinese Medicine practitioner and Human Design professional offering mentoring, coaching and group circles related to messaging, voice + visibility, business energetics, marketing, communications, business expression and self devotion. I am not qualified, willing or able to act as any other professional. I do not provide counselling, therapy, medical, legal or financial advice.

Services

2.1 I will provide you 1:1 coaching, mentoring, messaging-based coaching, voice + visibility and business energetics coaching, copywriting, book creation and design services either online, via messaging and voice messaging (including asynchronous delivery), or via telephone meetings. Unless expressly agreed, meetings are not conducted in-person, face-to-face.

2.2 Where your package or program includes live 1:1 sessions, it is your responsibility to book a time and date suitable to you using my calendar booking system. If you are unable to find a date or time that suits you, it is your responsibility to contact me to request a specific date and time. Requesting a specific date and time does not guarantee my availability. I will endeavour to work with you to ensure you are able to meet with me in a timely manner.

2.3 You must use all of your 1:1 sessions before the end of your program term. Any unused sessions will expire at the end of the term.

2.4 You agree to give me at least 48 hours' notice if you need to reschedule a session. You must reschedule your sessions within your package term, otherwise they will expire at the end of the term. I will attempt in good faith to reschedule a missed session before the end of your program term but cannot guarantee availability.

2.5 Project timeframes stated in any proposal assume client responsiveness regarding feedback, participation and information. Delays in your responsiveness will impact delivery timelines.

2.6 Delivery of all inclusions outlined in the accepted proposal or agreement signifies the end of that agreement. Any future coaching, mentoring or related services will constitute a separate agreement.

2.7 By agreeing to these Terms and Conditions, you agree to provide feedback, responses and materials as reasonably required to deliver the services, including via shared folders or platforms where applicable.

2.8 The term of coaching and mentoring sessions is as follows:

A single hour: to be used within 4 weeks from the date of purchase

Packages of 5, 10 or 20 hours: to be used within 6 months (26 weeks) from the date of purchase

Your Responsibilities

3.1 You agree:

(a) that it is your responsibility to schedule any live coaching or mentoring sessions included in your package or program;

(b) that you are responsible for your own physical, mental and emotional wellbeing when using my programs or online portal, and that discontinuing participation does not entitle you to a refund; and

(c) if you are currently under the care of a mental health professional, you will inform them of your decision to participate and confirm you have the capacity to do so.

Fees and Payment

4.1 You agree to pay all fees in full and on time, regardless of whether you use or access all components of a package or program.

4.2 Payment may be made via credit or debit card, processed by Stripe or another payment provider.

4.3 If you are paying by instalments and fall into arrears, your access to services and the online portal may be suspended until payments are up to date. This does not extend the program term.

4.4 If any payment is dishonoured, you will be liable for dishonour fees and any reasonable costs incurred in recovering the debt, to the extent permitted by law.

Refund Policy

5.1 I commit my time and capacity to you when you accept a place. For this reason, refunds are not provided if you choose to withdraw before the end of the term.

5.2 Refunds are not available for missed sessions, scheduling conflicts, illness, or inability to participate, except as required under Australian Consumer Law.

Termination

6.1 Coaching and mentoring services terminate at the end of the agreed term.

6.2 If I am unable to fulfil services for reasons beyond my control, I may terminate this agreement with seven (7) days' written notice. Any refund will be calculated proportionately at my discretion.

Confidentiality

7.1 Confidential information includes all non-public personal or business information disclosed during the course of the services.

7.2 You agree not to disclose confidential information obtained through participation.

7.3 I will only use your confidential information to provide services and will not disclose it except where required by law.

7.4 Confidentiality obligations do not apply where disclosure is required by law or where information becomes public through no breach of this agreement.

Intellectual Property

8.1 All intellectual property in programs, materials and content remains my property.

8.2 You may use materials for your own personal use only and must not reproduce, distribute or commercialise them without prior written consent.

Your Content and Data

9.1 Online portals and platforms are not backup systems. You are responsible for maintaining your own copies of any materials. I am not liable for data loss beyond what is required by law.

Third Party Services

10.1 Any third-party recommendations are provided in good faith. You must conduct your own due diligence.

10.2 I am not responsible for loss or damage arising from third-party services.

Disclaimer

11.1 Coaching and mentoring services are educational and exploratory in nature. Results depend on your effort, circumstances and engagement.

11.2 I do not guarantee outcomes or results.

11.3 Services are not a substitute for professional legal, medical, financial, psychological or therapeutic advice.

11.4 Coaching and mentoring services do not diagnose, treat or prevent mental or medical conditions.

Limited Liability and Indemnity

12.1 To the extent permitted by law, I am not liable for indirect or consequential loss.

12.2 My total liability is limited to the amount paid by you for the relevant service or program.

12.3 You agree to indemnify me against claims arising from your breach of these terms.

Group Programs and Circles

13.1 If you join a group program or circle, including Hearth, you will receive the live group sessions, recordings, online community access and any other inclusions stated on the program's sales page, application or order form.

13.2 Group sessions may include somatic, energetic and receiving practices, such as Emotional Freedom Technique, Neuro-Linguistic Programming and timeline therapy, meditation, breathwork, self-acupressure, energy healing and guided rest. You can choose to stop, adjust or sit out any practice at any time. You are responsible for letting me know of any health condition that may affect your participation, and for checking with your health professional if you are unsure whether a practice is right for you.

13.3 Group sessions will run as scheduled regardless of your attendance. Missed sessions will not be refunded, repeated or rescheduled, but recordings will be made available.

13.4 If I need to reschedule a group session due to illness, travel disruption or circumstances beyond my control, I will give as much notice as possible and offer a replacement session within the program term.

13.5 Group sessions are recorded. By joining, you consent to being recorded, with your camera on or off as you choose. Recordings are shared only with participants of that program, and are for your personal use only. You must not share, publish or distribute any recording, or any content that includes other participants.

13.6 What is shared in the circle stays in the circle. You agree to keep confidential anything other participants share in live sessions, recordings or the online community, including their identity, stories and personal or business information.

13.7 You agree to treat other participants and me with respect, and to help keep the circle a safe and supportive space. This includes not giving unsolicited advice, judgement or criticism, not promoting or selling your own services to other participants without their invitation, and not engaging in harassment, discrimination or any behaviour that harms the safety of the group.

13.8 I reserve the right to remove any participant from a group program, live session or online community if, in my sole discretion, their behaviour breaches these terms or compromises the safety, integrity or wellbeing of the circle. Where appropriate, I will first raise my concerns with you directly. If you are removed, your access to all sessions, recordings and the community will end, no refund will be provided, and any outstanding payments remain payable, except as required under Australian Consumer Law.

13.9 All group program fees are listed in US dollars. Any currency conversion fees, international transaction fees or bank charges are your responsibility.

General

14.1 I provide services as an independent contractor.

14.2 Programs and services are personal to you and non-transferable.

14.3 This agreement is governed by the laws of Queensland, Australia.

14.4 If any provision is unenforceable, the remainder remains in effect.

14.5 These terms, together with any written agreements, form the entire agreement between us.

Contact

All enquiries should be directed to:

[email protected]

Websites:

https://www.kyliepatchett.com

https://www.truesiderealhd.com